FREQUENTLY ASKED QUESTIONS
CAN I BRING MY OWN CATERING AND ALCOHOL?
West End Events has an exclusive catering contract with Fluor Field. If you can’t find something you like on the menu, Fluor Field’s Executive Chef can’t wait to work with you to create your desired dish. We have relationships with all major beverage distributors. However, if there is something we cannot provide, beverages may be brought in and a corkage fee assessed.
CAN WE BRING IN OUR OWN RENTALS?
We have a great relationship with Professional Party Rentals and can pass along a discount if you order your rentals through West End Events. However, you are welcome to bring in your own rental items from licensed vendors.
CAN WE PUT A HOLD ON THE SPACE BEFORE RESERVING?
We can put a hold on the space for 48 hours, if we do not hear back from you, we will remove the hold.
DO YOU OFFER REDUCED RATES?
Community is important to us. We offer special non-profit pricing for designated 501c3 entities. We also offer variable pricing based on weekday vs. weekend dates.
WHAT IS NEEDED TO RESERVE THE SPACE?
A 50% non-refundable deposit is required upon execution of the contract.
WHEN IS THE FINAL BALANCE DUE?
The balance of the rental fee is due one week prior to the event. All hospitality numbers and charges are due two weeks prior to the event.
WHAT IS INCLUDED IN THE RENTAL FEE?
West End Events provides a full staff to ensure your event is safe and runs as smoothly as possible. There is an events manager onsite who will take care of all A/V equipment and building operations. For an additional fee our staff can provide day of coordination or design. Our staff does provide meeting times to go over layout, vendor schedules, and specific needs. For corporate events, we will coordinate layout and all hospitality.
WHAT A/V CAPABILITIES DO YOU PROVIDE?
Each venue has different A/V capabilities. Fluor Field is equipped with Wi-Fi access stadium wide.
HOW MUCH TIME IS ALLOTTED FOR SET-UP AND LOAD-OUT?
All rentals are booked in six hour time increments. If you need additional time for set-up and load-out, an hourly fee is assessed.
WHAT ABOUT PARKING?
West End Events partners with several parking lots near Fluor Field to accommodate guests; we’ll gladly reserve them on your behalf. Rates and availability are dependent on date and time. For smaller events, 20 parking spots can be secured off of Field Street as part of your venue rental. Street parking is also available free of charge or there is always the option to schedule valet service.